Shop AGM 2002 

 
Bucks Examiner Dec 19th 2002
Francis Robinson of Bucks County Council presenting a cheque for 1,500 to Ray Challinor Founder members of Hyde Heath Village Shop Ltd Chris Sargeant, Nell Neale, Ruth Coulton and Ray Challinor Rodney Howlett of Little Missenden Parish Council presenting a cheque for 2,000

The first AGM of Hyde Heath Village Shop Ltd was held on Wednesday Dec 11th 2002 at 8.00pm. 

MANAGEMENT COMMITTEE REPORT FOR THE PERIOD 2.4.01- 30.9.02

The beginning

As a consequence of the decision made on Sunday 28th January 2001 by the Public Meeting in the Village Hall, and the formation of a Working Party to investigate the feasibility of establishing an alternative business in the village to that which was proposed to close on 31st March 2001, the first meeting of a private company, Hyde Heath Village Store Limited took place on 26th March 2001. Ray Challinor (Chairman) Ruth Coulton, Nell Neale and Chris Sargeant were appointed directors. The new business commenced operations on Monday 2nd April 2002 in a hired Rovacabin, which was located on Hyde Heath Village Hall Car Park.

Looking to the future

In the ensuing months the search for more permanent premises continued and in due course an informal agreement was reached with the Management Committee of the Village Hall, which proposed to construct an extension to the Village Hall and to incorporate therein accommodation for a shop. Planning consent was sought and approved and work commenced in late August 2002 with a completion date of the end of November 2002, now expected to be February 2003.

A set-back

During the occupancy of the Village Hall site, the shop was subject to a burglary (March 2002), which resulted in theft of stock and damage to the building, which after receipt of insurance monies cost the business a net 723.07.

The transition

In August 2002, to assist the building programme, the Rovacabin was relocated to a site on the Common with support from St Andrews Church and the School, and by kind permission of Bill Franklin.

Trading

As regards trading, after initial modest losses, sales quickly reached break-even level and by the end of April 2001, modest profits were being made. These have continued to date and although sales have reduced since re-location of premises in August 2002, the business continues to at least break even with modest profits most weeks.

The metamorphosis

In recent weeks, the initial private company resolved to convert to an Industrial & Provident Society, to be known as The Hyde Heath Village Shop Limited and this has given an opportunity for the whole village to benefit from future trading success and also for individual villagers to become members of the Association and thereby contribute to the well being of the business,

Planning for the new shop

Discussions took place with a range of suppliers and shop fitters, which enabled us to submit a budget for fitting out the new shop to the Countryside Agency ("CA"), Little Missenden Parish Council ("LMPC") and Bucks County Council ("BCC"). Grant support has been forthcoming to the extent of 14,000 (CA), 2000 (LMPC) and 1,500 (BCC). Grant monies together with retained cash surpluses from trading should be sufficient to meet anticipated costs of fitting out the new shop and to provide some increase in working capital as a consequence of the expected higher levels of stocking to be maintained in the new shop.

Our promise to the loan note holders

Assuming trading levels continue to generate surpluses once we have settled into the new shop, it is hoped to commence a programme of repayment to the unsecured loans received from 143 villagers without whom the project could not have proceeded.

Our thanks

The Management Committee is pleased and proud to present this its first report, and wish to place on record its grateful thanks to the very many people in the village who have helped with the enterprise, too numerous to mention by name but including, the staff, some of whom work on a voluntary basis, the loan note holders and most importantly the customers of the shop.

In conclusion, the Committee ask for your continued support for the next crucial period, which is expected to culminate in continued successful trading in new shop premises of which we are sure we will all be justly proud.

Abbreviated Accounts

Summary Profit and loss account for the period 1st April 2001 to 30th September 2002

     
Revenue 241,767   Wages & NHI 35,683
Accrued revenues     Depreciation 2,774
(Newspaper a/c's) 1,859   Computer costs 4,921
Total revenue 243,626   Professional fees 1,450
      Rent/Electricity/Rates 2,659
Less cost of sales 183,234   Sundries 3,121
         
Gross Surplus 60,392     50,608
Donations received 634   Non recurring set-up & removal costs 3,397
Grants received 1,500      
Interest Net 277   Overall net surplus 8,798
  62,803     62,803

Balance Sheet as at 30th September 2002

Current Liabilities   Current Assets
Trade Creditors 3,624   Balances at bank 15,481
PAYE Tax NHI 309   Cash in hand 530
Accrued expenses 2,147   Debtors 1,928
      Stock on hand 4,990
Term Liabilities     Pre-paids 555
Loans 12,902   VAT net 1,174
         
Equity 4   Fixed assets  
      Computer equipment 3,126
General reserves 8,798      
         
  27,784     27,784
         

NB A full set of accounts may be obtained by application to the Secretary.

Directors: R.E.Challinor; L.A. Neale; R. Coulton & CJ Sargeant Registered office: Chess Chambers, 2 Broadway Court, Chesham, Bucks HP5 1EG VAT no: 72763989

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